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NOTICE OF THE ANNUAL GENERAL MEETING OF THE OLD ACHIMOTAN ASSOCIATION

NOTICE OF THE ANNUAL GENERAL MEETING OF THE OLD ACHIMOTAN ASSOCIATION

Notice is hereby given to all members of the Old Achimotan Association that the Executive Committee of the Old Achimotan Association has called the Annual General Meeting of the Old Achimotan Association on Sunday 22nd April 2018 at 1400GMT at the Aggrey Chapel, Achimota School for the purpose of discussing the Land Fund, the 90th Anniversary celebrations, the Science Block project, election of officers and any other business that may properly come before the Meeting.
Signed

Eunice Quarcoopome 
Executive Secretary
Old Achimotan Association

Rule 7.2 
Only OAA members in good standing shall be entitled to vote and be voted for. Candidates for election as officers of the Association may be nominated each by two (2) members (in good standing) of the OAA. Such nominations shall be in writing and shall reach the Executive Secretary at least seven (7) days before the advertised date at which the election is to take place (AGM date). The procedure for elections shall be determined by the Electoral Commissioner who may be appointed by the Executive Committee two weeks before the AGM.

Rule 18: 
Motions for Annual General Meetings 
Motions to be placed on the Agenda of Annual General Meetings other than business placed on the Agenda by the Executive Committee shall be proposed by the official Regional or Branch Groups or Year Groups of the Association, and shall be forwarded to the Executive Secretary no later than 28 (twenty-eight) calendar days prior to the Annual General Meeting. These matters will be considered under Any Other Business

Rule 7.2 
Appointment of an Electoral Commissioner
Only OAA members in good standing shall be entitled to vote and be voted for. Candidates for election as officers of the Association may be nominated each by two (2) members (in good standing) of the OAA. Such nominations shall be in writing and shall reach the Executive Secretary at least seven (7) days before the advertised date at which the election is to take place (AGM date). The procedure for elections shall be determined by the Electoral Commissioner who may be appointed by the Executive Committee two weeks before the AGM.

Rule 20: 
ABSENTEE VOTING 
Subject to the availability of funds the following shall be made available: 
20.1 The Executive Committee shall facilitate absentee or electronic voting in the most appropriate medium or format. 
20.2 The Executive Committee shall put in place arrangements to facilitate absentee or electronic voting by members in good standing as well as communications among members who cannot be physically present to vote by proxy or electronically. 
20.3 Members in good standing, and who reside outside Accra or are absent during the period when a vote is taking place at an Annual General Meeting or Extraordinary General Meeting, may cast their vote in absentia either by: 
i. Submitting a completed absentee ballot form to the Executive Committee Secretary at the OAA Secretariat directly or through a personal proxy.

ii. Completing an electronic version of it online or downloaded from the OAA website.

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Last updated at : 09 Febuary,2018
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